AFE Maintenance

The AFE Maintenance window is where you will setup each AFE. This is where you will select the expenses associated with the AFE and fill in the estimated costs for each.

AFE Number
The name of the AFE or a unique identifier for it. The AFE number can be alpha-numeric and up to 10 characters. The same AFE number cannot be used twice.

Well ID
The well ID of the well this AFE is associated with.

Program
The program code of the program this AFE is associated with. The program must have been already defined in the Programs/Partnership Information form. Programs are defined by choosing Programs/Partnership Information from the Maintain menu.

Remarks
Any additional comments associated with this AFE. You can include the remarks entered here as a note on the AFE reports that you send you the investors in the well.

Start Date/End Date
The range of dates that will indicate the range of time that this AFE will take place. Only expenses entered during this range will be included on the AFE as an actual cost. You do not have to include an end date. You can add it at a later time once you have finished this AFE.

Closed
When marked no new expenses will affect the actual cost of this AFE. This indicates that the AFE has completed and is no longer affecting the well.

Capital/Expensed
Choose whether this AFE is capitalized or expensed. This setting is informational only.

Build AFE
Click this button to add expenses to the AFE. Once the expenses are selected they will be populated in the grid at the bottom of the window.

Remove Codes
Codes can be removed from the AFE by clicking on this button. Once the expenses are removed they will no longer appear on the grid at the bottom of the window.

Building the AFE

Once the general AFE information has been defined above, the expense codes contained in the AFE can be specified by clicking on the Build AFE button. This will bring up the Build AFE Record form.

This form can be used to choose which AFE expense codes will be included in the AFE.

The list on the left hand side of the form is a listing of all expense codes that have the AFE Code checkbox enabled in the Expense Codes form.

To choose a code, either double-click on it in the left hand side of the form or click once on it to select it and click on the '>' button in the middle of the form.

Codes can be moved back and forth using this method. The other buttons in the middle of the form have the following functions:

> - Move the highlighted code from the Available list to the Selected list.
> > - Move all of the available codes to the Selected list.
< - Move the highlighted code from the Selected list to the Available list.
< < - Move all of the selected codes back to the available list.

Once the Selected list is complete, click on the OK button to return the selected codes back to the AFE maintenance form.

Selected AFE Codes

Once the AFE codes have been chosen for the AFE, the estimated costs need to be filled in. To enter an estimated cost for an AFE code, click on the estimated cost column on the row the AFE code is displayed and type in the estimated amount for each expense. This column is highlighted in yellow.
The actual costs and variance will be automatically calculated whenever an expense is entered for the well associated with this AFE and the expense is assigned to an AFE code that has been defined for this AFE. The actual expenses will be picked up no matter where they are entered, such as Well Expenses by Well (8/8ths), Enter Bills, Release Fixed Expenses or Allocate Expenses Evenly.