Allocate Held Revenue

The Allocation File is used to hold a specific revenue until you would like to allocate it to owners on a run closing. By default the software will process all new revenue and expenses when a run is closed. If any revenue was placed in the allocation file it will not process on a run closing until you allocate it from this window.

To better understand the Allocation file you can view the topic about it located in the Help by Section.

You may choose to Show All Entries or Show Only Entries for a selected production period. Once chosen, a list of all held revenue will be displayed, allowing you to select only the desired ones for processing. You can select items by "check"ing the lines of revenue that you want to release. After the lines are selected, then click the Allocate button. It will then confirm that these items should be released to the New Run. After releasing the revenue, it will now show on various reports when they are viewed for the New Run. These items will now be available for processing on a Revenue Run closing.

Show All Entries
Shows all revenue entries that are in the allocation file, regardless of production period, as well as any revenue entries that have not been assigned to a production period.

Show Only Entries for Period
Shows only the revenue entries for the production period that you choose. If revenue entries have not been assigned to a production period, they will not appear.

Group
Choose a group if you only want to allocate revenue for a specific group. In order to view revenue in all groups, select All Groups from the menu.

Any income without a production period...
Assigns any income without a production period to the production period you enter here.

Entries
Show the total number of entries marked.

Total
Shows that total amount of all of the entries marked.

Allocate
Processes the allocation of the marked entries to the New Run.

Mark All
Marks all of the entries.

UnMark All
Takes the checkmark off of any entries that are currently marked.

Delete
Deletes all of the marked entries. If deleted, they will not be able to be allocated and disbursed. Entries deleted from this screen will not remove the entry from the Production Receipts table. Deleting entries from this screen will not remove any corresponding entries that were posted to QuickBooks previously.

Exit
Closes the screen.