Voiding Checks

You can void a check in SherWare on the Check Register window by clicking on the "Void This Check" button. When you void a check the voided check will say "VOID" on it. A Deposit will be created in the check register for the amount of the check that was voided.

Checks that need to be re-issued can be re-issued out of QuickBooks since that is where all of your bank reconciliations and reporting is done. Nothing needs done in SherWare because the only thing that is different is the check number. You can update the check number in SherWare on the check register window also if you would like it to be current.

Owner Checks
When an owner check is voided (not reissued) from within SherWare the amount of the check will be placed in suspense and will be released to them on the next run closing.
Within SherWare the record of the check will be marked as VOID and a corresponding deposit will be created that is also marked as VOID. Both of these entries will offset each other. Both the original check and new deposit are left as voided in the check register so that you have an audit trail of what took place.
Within QuickBooks the original check will not be voided, but left as it is. A corresponding deposit will be created so that the balance of the checking account is the same as if the check was removed.

Why don't we just void or zero out the check in QB?
We leave both the check and the deposit in QB because of the posting that goes along with both. The journal entries that go along with the check affected the clearing accounts. If we just zeroed this out then the clearing account balance would be too high, and the amounts in suspense would be too low. By leaving the check, the clearing accounts stay in balance. By creating the offsetting deposit the bank account is brought back into balance and the amount of the check is able to be posted to the suspense account where it needs to be.
If you do not like having both the check and deposit in your books then you can delete both of them after they are created from the check void. Just be sure to make a journal entry to move the balances from the clearing accounts and into the suspense accounts. This may be a simple entry if not much activity took place, but can become more complicated if you have a lot of activity or the check included other amounts that were released from suspense.

You will not be able to void an owner check until after the run has been posted to QuickBooks.

Vendor Checks
For a Vendor Check that was automatically created when the run was closed:

- DO NOT void a vendor check if it was created when the run was closed. You will not be able to recreate the check.

If a run is reopened after a check was printed for a vendor that was created at run closing, it will either completely remove the posting or zero the following posting out. This depends on if the run was posted yet and how the run is re-opened if it was posted. If it is removed from QuickBooks first, it will be removed. If it is just opened, then it will be voided and cleared out with the following:

Debit: Edit > Preferences > Accounts Payable > Accounts Payable
Amount of Check. The original entry that was a credit will be zeroed out and marked as cleared.
Credit: The Checking Account that the original check was written from
Amount of Check. The original entry that was a debit will be zeroed out and marked as cleared.

Land Checks
Voiding the check from the check register in SherWare will mark it as void in QuickBooks and zero out the posting. This payment will also show up in the queue the next time you choose to create delay rental payments.

The check would have been created in and printed from QuickBooks. Voiding the check in QuickBooks will not affect SherWare. We do not recommend voiding the check in QuickBooks because the payment for the lease obligation will not be made then. If the check is voided in QuickBooks be sure to create another one to replace it so the lease obligation will get the check they need.

When a land check (delay rental payment) is voided (not reissued) it will not reverse the payment. You will need to manually create a new check to replace the voided check if you need a replacement.

The following accounts are posted to when a land check is voided.
Debit: The Checking Account that the original check was written from
Credit: Edit > Preferences > Land Management > Rental Account
If the check was reissued the following will also take place.
Debit: Edit > Preferences > Land Management > Rental Account
Credit: The Checking Account that the original check was written from

Checks Created from the "Clear Owner Suspense" screen
These checks would have been created in and printed from QuickBooks. Voiding the check will not affect SherWare. We do not recommend voiding a check because the amount from suspense will then be lost unless you manually create a check in QuickBooks to replace the voided check.