Don't Post To QuickBooks Option

A few of the entry screens allow you to not post the transaction you are entering to QuickBooks. This allows you to enter revenue and expenses into Disbursement & JIB Manager (Integrated Edition) without it being posted to QuickBooks. To do this you can simply mark the "Don't Post To QuickBooks" option on the screen. Be sure to review the paragraph below titled "Important" if you intend to use this option.

The following screens give you this option:

Enter Bills

Well Expenses by Well

Production Receipts

Well Revenue by Well

Gas Meter Reconciliation

This option is useful in the following situations:

A transaction was entered directly into QuickBooks instead of SherWare and now needs to be added again into SherWare so that the amount can be allocated to the interests in a well.

You are just starting to use the software and re-entering some transactions into SherWare that have already been entered into QuickBooks for either historical purposes or the same reason listed above.

NOTE: While this will prevent the transaction from posting to QuickBooks when saved, it will still be included in the clearing entries when the run is closed. You will have to make a manual adjustment in QuickBooks to ensure that your clearing accounts still balance properly.

Example:
When you save expenses entered on the Enter Bills screen it will Credit Accounts Payable for the amount of the bill and Debit the Expense Clearing account for each expense on the bill. By marking the "Don't Post To QuickBooks" option that Debit and Credit will not be made in QuickBooks when the bill is saved.
When you close the run the Expense Clearing account will clear out and should have a balance of $0.00 afterwards (assuming nothing is in the allocation file and nothing is on the new run). To clear out, a Debit will be made to the Revenue Clearing account for net owners (or JIB Receivable if a JIB Run) and a Credit to the Expense Clearing for the total amount of expenses that were processed on the run.
Important: Since the run closing clears out the clearing account "for the total amount of expenses that were processed on the run" it will not recognize what expenses had the "Don't Post To QuickBooks" option marked when entered. So it will clear more expenses out of the clearing account than what had posted into the clearing account. You will manually need to adjust your previous corresponding entries in QuickBooks to account for this.
The Adjust Previous Corresponding Entry: To adjust the corresponding bill that was previously entered directly in QuickBooks, you will need to bring that bill to the screen in QuickBooks, and then change the debit account to be Expense Clearing. It is also recommend that you assign the class (well) for the expense amount. To do this, you'll need to make sure that Class Tracking is enabled in your QuickBooks Accounting Preferences. This will allow the expense debit to appear with the proper well when using the Expense Clearing Reconciliation report. (See Clearing Account Reconciliation for more information on how to reconcile your clearing accounts.)
This example was for the Enter Bills screen. You will have to make a similar entry for the other screens as well if the "Don't Post To QuickBooks" option is used.

If you do not want any transactions to ever post to QuickBooks at all, contact SherWare Support as this program is specifically designed to interface with and post to QuickBooks. We have other programs available that do not post anything to QuickBooks and they would better fit your needs.