Editing a Paid Bill

When attempting to edit a bill in SherWare that has already been paid in QuickBooks you will receive a message saying that you can't do so.

You receive this message because if SherWare would let you update the bill then it would break the link between the bill and the payment on the QuickBooks side. This can then cause confusion when you are reporting on the bills and payments in QuickBooks. Instead of leaving this information with broken links we just prevent you from editing the bill.

You can get around this by manually breaking the link between the bill and the payment in QuickBooks, then re-associating them again after the bill is edited. As long as the bill is currently not associated with a payment in QuickBooks then you can edit the bill.

Breaking the link:
1) Open the vendor center in QuickBooks.
2) Select the vendor that the bill is from.
3) Double click on the payment that paid the bill in question.
- You will see the bills and payments listed at the bottom of the window. If you don't see it then expand the range of dates that it is showing.
4) Remove the checkmark from the line that represents the bill in question. This will break the link between the bill and the payment.
5) Save the changes.

Once the link between the bill and the payment has been broken you can edit the bill. After the bill is edited repeat these steps to place a checkmark beside the bill again which will reassociate it with the payment.

Note: If the bill has been processed on a run closing you will still not be able to edit it. That locks it in for different reasons. You will only be able to follow these steps if all of the expenses from the bill are still on the New Run.