I need to print a check for the Department of Environmental Services. However, the check is for $26.12, and the software has placed it in Suspense because it is so little. How do I go about printing this check?

On the Owner Information screen you can change the Check minimum for this owner to be a smaller amount. If you change it to 1 penny, this owner will then always get a check when the run is closed.

If you have to issue this check now and cannot wait until the next run you can clear owner suspense from the Utilities menu. Be sure to mark the option to create a check if balance is positive.

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I want to process checks for only a few royalty customers and a specific dollar amount. Could you please tell me how to specify, and where to specify, that only the royalty customers checks need to be cut?

When you close a run it will create checks for all owners with an interest in a well that had any activity. You cannot have only selected owners be processed on a run closing.

After the run is closed you can print the checks for only a few owners but the other owners will still have checks that were created and are waiting to be printed. You can print just the desired checks in the print checks screen by choosing "Selected Checks."

If you are always going to be creating the checks at different times you can set up different groups. You close a run by group so you can close certain wells at one time and other wells at another time. However, this still processes by well so every owner in the well will have a check created for them. Also note that if an owner has interest in multiple groups he will receive multiple checks.

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We ended up manually printing some checks that will be on the revenue run. Now we only have about $20,000 in checks to print through SherWare. If we close the revenue run with all of the data in the software, will this be a problem for QuickBooks? Will QuickBooks think that these checks need to be deducted, again, even if the checks are not printed?

Do you have any advice on printing only a portion of the checks that were in a particular revenue run? We are using this software to be a "clearinghouse" of sorts and a repository of information for reporting and tax purposes. So I just want to make sure that when we close the revenue run and we only print some of the checks, none of the data is lost in the shuffle and that QuickBooks won't deduct the same checks that we already handled manually. (DMIE)

Yes, this will cause a problem. As you said the checks will be duplicated in QuickBooks.

Another problem is that if SherWare creates a check for a different amount then you manually created then you will have to manually adjust that amount in SherWare as well so that it will report correctly.

You should print all of the checks out of SherWare. After you close the run you can choose what checks to print. You can just print selected checks if needed.

Why don't you want to print all of the checks? If you are just not going to be sending someone a check for a while you can put them on hold and it will not create a check for them. If you are only sending checks out for certain wells then you may benefit by setting up multiple groups. You close a run by group so it would then only process the info for the wells in that group.

You will still have to print the checks out of SherWare. You can trick SherWare to think that the checks have printed by selecting the checks that have already been printed and choosing to print the checks. A window will appear with the printer info on it. Instead of choosing print choose to cancel. Then it will ask you if the checks printed OK. Choose yes. SherWare will then think that the checks were printed and take them out of the print queue.

However these will still post to QuickBooks. You will have to make manual journal entry adjustments in QuickBooks to account for this double posting.

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Is it possible to print one check for an owner that had revenues from two different revenue runs? We have a north field and a south field, and I separated those as groups. So, if not possible to print one check from two different runs, is it possible to close two groups at once?

One check will be created for each owner in each group. It is not possible to create one check for an owner's interests in multiple wells. You cannot close multiple groups at the same time. If an owner has an interest in two groups he will receive two checks.

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