I have the option 'Use Expense Notes on JIBs' checked under the Maintain menu > Disbursement & JIB Options screen, Reporting tab, but I'm still getting the expense category instead of the notes. What now? (AM Version 5)

What other Reporting options do you have chosen? It may be that one of the other options chosen is interfering with the Use Expense Notes on JIBs option. There's only so much space on the owner statement, so not all options are able to be used/displayed on the report. Make sure to uncheck the option to print the expense vendor name on the owner statement.

If that option is checked, it will take precedence over the option to Use Expense Notes on JIBs. They are both printed in the same area, though the vendor name option has priority over the expense note option. If you want the expense notes to print on the statement, the vendor name cannot be printed.

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On the Disbursement and JIB Option tab, should we or should we not have the items checked "Send all Revenue and Expenses to the Allocation File." It is NOT checked at the moment. What are the reasons for doing this and not doing this? (AM Version 5)

The option to send revenue and expenses to the allocation file is used to allow you to enter your receipts and bills as you receive them, but keep them from going directly to the New Run. If an item is in the allocation file, then it cannot be included in a run closing. Generally users will send their activity directly the allocation file if they want to process the well activity for a single production period. When they are ready to close a run, they go to the Allocate Held Revenue, and Allocate Held Expense screens, and release the items for a particular production period, which takes them out of the allocation file, and places the activity in the New Run. When it is in the New Run, it can then be included in a run closing. This allows all activity within the run closing to be for just the production period that was released from the allocation file.

When a run is closed, there's nothing in the processing to keep you from closing entries within multiple production periods. There's not a problem with processing multiple production periods at a time, it's just that some users prefer to keep the production periods separate instead of mixed. Therefore, it's a matter of preference as to whether you'd like to use the option to Send All Revenue and Expense to Allocation File.

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