I have the option 'Use Expense Notes on JIBs' checked under the Maintain menu > Disbursement & JIB Options screen, Reporting tab, but I'm still getting the expense category instead of the notes. What now?

What other Reporting options do you have chosen? It may be that one of the other options chosen is interfering with the Use Expense Notes on JIBs option. There's only so much space on the owner statement, so not all options are able to be used/displayed on the report. Make sure to uncheck the option to print the expense vendor name on the owner statement.

If that option is checked, it will take precedence over the option to Use Expense Notes on JIBs. They are both printed in the same area, though the vendor name option has priority over the expense note option. If you want the expense notes to print on the statement, the vendor name cannot be printed.

*This option will be found under Edit > Preferences > Reporting Preferences in new versions of the software.*

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Is there a way to close a JIB Run and print the JIB's and not include one particular lease? There are some issues among the partners about what to do with a lease. I would like to produce a JIB for the other leases in which they are involved but not include this one lease in the JIB until the issues are resolved. Can this be done?

You can do this by creating a separate well group through the Well Group Definitions screen. Then, place this disputed lease (well) in that well group until the issue is resolved. This will exclude that lease from your others when you close the JIB Run because it won't be in the original well group with the other leases. Once the issue is resolved, move the well back to that original well group. Changing the well group for a well is done in the Well Information screen.

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We have an owner that receives a JIB statement, however, they have not been paying their bill so my boss had the purchaser hold their runs and forward their money us. Their JIB is now paid in full and every month their account ends up with a credit. Is there a way to issue a "refund" and have it post to the JIB?

Are you saying that the check you get covers all the expenses and a little is left over, so you want to mail the owner a check? If this is the case then we do not have a good way to do this in the software. You can accomplish this by Clearing the owner's suspense under the utilities menu and marking the option to create a check if balance is positive. This will create a check to send him but will not give you any detail, reports, or show up on the 1099s for the cleared amount.

Probably a better way to do this is to change the owner from a JIB owner to a net owner. You would then enter the check that the purchaser sends you in the production receipts screen. The software would create a statement for the owner when the Revenue Run is closed showing both revenue, expenses, and the net. If the owner has a balance then it will create a check for him. This will give you good detail on reports and will then show up on the 1099. This is probably the better way to handle this. It will take a little setup though. Let me know if you are going to do it this way and I will give you the detail on what you need to do.

If the check you receive does not cover all the expenses then you could just enter a negative expense using a "refund" expense category and that would deduct it from his expenses.

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