Are you clicking the New button on the toolbar when adding new expense categories? If you don't click the New button first, then you'll be overwriting the existing expense category with a new one. All expense categories that appear in the AFE/Expense Category screen should be available when entering a bill by clicking on the Code button during data entry.
Make sure you click New before starting to add the next owner. If you find yourself overtyping information on the screen, you're actually changing an existing record. After you click Save, click New, and you start with a fresh blank screen.
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