| Accounting Manager Help |
| Vendor Information |
Choose a tab to view;
The Mailing Address for the vendor is kept here.
Vendor ID
Enter the vendor ID that you are assigning to this vendor. A vendor ID is a 1 to 10 digit unique alpha-numeric code that distinguishes one vendor from another. Although the ID can be from 1 to 10 characters long, it will make your life much easier if you make all vendor IDs the same length. The address page is the only page from which you can enter or modify the vendor ID.
Vendor Name
The vendor name can be up to 40 alpha-numeric characters. The address page is the only page from which the vendor name can be entered or modified.
Address
The vendor's mailing address. This is the street address and/or P.O. Box the vendor uses for correspondence. The address can be two lines.
C/S/Z
The city, state and zip code portion of the vendor's address.
Phone and Fax
The main phone and fax numbers for the vendor.
Contact
The name of the contact person at the vendor's main office.
Sort Field
The name to be displayed in a lookup list of Vendors. The lookup list is brought up by clicking on the List button in this screen or by clicking on a Vendor ID button when entering expenses.
The billing address for the vendor is stored here.
Address
The vendor's billing address. This is the street address and/or P.O. Box the vendor uses for billing. The address can be two lines.
C/S/Z
The city, state and zip code portion of the vendor's billing address.
Phone and Fax
The phone and Fax numbers for the vendor's billing location.
Contact
The name of the contact person at the vendor's billing location.
Check Memo
Enter anything that you would like to appear on the memo line each time a check is written to this vendor.
Tax ID
The federal tax ID for this vendor's company. If the vendor is an individual, enter the vendor's social security number.
Credit Limit:
Enter the credit line of this vendor. Informational only.
Terms
Enter the terms for this vendor.
Finance Chg
Enter the finance charge terms to which this vendor is subject. When finance charges are generated, this is the finance charge terms that will be used to determine the amount of the charge. Finance Charge Codes must be defined before being able to select them in this screen.
Minimum Check Amount
Enter an amount to be the minimum amount that a vendor will recieve a check for.
Send 1099
Check this box if a 1099 should be sent to this vendor at year-end.
Workers Comp
Denotes whether this vendor has a valid worker's compensation certificate on file. Informational only.
Insurance
Denotes whether this vendor has insurance and the date through which it is valid.
Transfer this Vendor's Activity to G/L
Check this option if this vendor is to have journal entries created instead of cutting a check for well expenses whenever the revenue run is closed. Generally this option is only used for the operator's vendor record.
Vendor on Hold
Whether this vendor is currently on hold. Vendors who are on hold cannot have bills entered for them.
The History page contains the sales history information for the vendor.
YTD Purchases
The year to date purchases made from this vendor.
Purchases Last Year
Last year's purchases you had made by this date.
Total Purchases
The total amount of purchases you have made from this vendor.
Last Payment
The amount of your last payment to this vendor.
Date of Last Purchase/Payment
Shows the dates of the last purchase and payment.
Balance Info
The current outstanding balances you have with this vendor, broken down by age.
Enter any free-form notes pertaining to this vendor. The notes are unlimited.
Back to Maintain Menu