Allocation File

The Allocation File is used to hold a specific revenue or expense until it is allocated to owners. By default the software will process all new revenue and expenses when a run is closed. If you have a revenue/expense that you do not want to be allocated until the next run closing you can put it in the allocation file. You can then release it when you choose.

You can put a revenue/expense into the Allocation File by entering a production receipt or entering a bill without specifying a production year/period. You can then allocate the entries in the allocation file by going to the Allocate Held Revenue and the Allocate Held Expense screens.

You can also put entries in the Allocation File by marking the option to "Send all Revenue and Expense to Allocation File" in the Miscellaneous Preferences screen. This will send all revenue and expenses to the allocation file as soon as it is entered into the software, even if it has been assigned to a production period. This creates an additional step because you will have to allocate each revenue and expense before it will process on a closing and be disbursed. The benefit of this option is that it gives you the ability to enter a revenue or expense now and if you do not want it to be allocated until the next run closing you can keep it in the allocation file until then.

An example of this would be to put everything in the allocation file and only release entries for a specific production period. Some operators do this so that each run closing corresponds to and only includes a specific production period. View the topic on Closing Runs to see more about this.