Owner Distribution Statements

Owner statements can be produced each accounting period and sent to each owner along with the disbursement check. The statements list the amount of the owner's check and a detail of net income and expenses by well. If the Owner Information option to separate the owner's wells one well to a page has been enabled in the owner's record, each well is printed on a separate page.

Run No.
The run on which you wish to report. If New Run is chosen, the report will include all revenue and net expense that hasn't been processed in a revenue run closing.

Group
The group of wells included on the statement. Owners get a statement for each group of wells they have an interest in.

Accounting Date
Enter the accounting date to use on the report. Only revenue or expenses on or before this date will be shown on the report when reporting on a New Run.

First Owner and Last Owner
The first and last owner ID in the range of owners for which statements will be generated.

Owner Types
Choose to include all owner types, just royalty owners (which includes Override owners), or just Working Interest Owners.

Who To Include:
Include Owners With Checks
Statements for owners that received a check will appear if this option is marked. Unmarking this option will exclude owners from the report if they received a check.

Include Owners in Legal Suspense
Statements for owners that are in legal suspense will only appear on the report if this option is marked. Owners in legal suspense are those that have amounts in suspense because of one of the following: are under the check minimum, are marked as "On Hold" on the owner information window, have a disbursement frequency of something other than monthyl, have in interest that is on hold, or have an interest in a well that has a disbursement frequency of something other than monthly.

Only Owners Marked for Detail Statements
If this option is enabled, it will only print Owner Distribution Statements for owners marked to get Detail Statements as the Owner Statement Type. This is specified on the options tab of the owner information window.

Include Flat Rate Royalty Owners
Statements for royalty owners that are setup with flat rates on the division of interest window will only be included on the report if this option is marked when running it.

Include Owners in Deficit
Statements for owners that are in deficit will only be included on the report if this option is marked. Owners in deficit are those that are setup to net revenue and expenses togethor and they had more expenses then revenue which is leaving them with a negative balance.
Even if this option is checked, owner deficit statements will only print if the option to print deficit statements is enabled on the options tab of the owner information window.

Include Direct Deposit Owners
Statements for owners that are setup for Direct Deposit will only be included on the report if this option is marked. These owners will have the "Direct Deposit" option marked for them on the "Bank Info" tab of the owner information window. You must have purchased the Direct Deposit module in order to have owners setup to receive checks via Direct Deposit.

Other Options:
Prepare for Duplex Printing
This option is beneficial if your printer can print on both sides of the page. The statement for each owner will be sent to the printer as a separate print job so that you do not have one owner on the front side of the page and another owner on the back side of the page. This option will only affect statements printed using the print button (you can not preview the reports first with this option marked). The statements will be sent to your default printer. If you want to use this option for duplex printing make sure the preferences on your default printer are already set up to print on both sides. (Printer Preferences can be set using the Control Panel on your computer.)

Email Statements to Owners
This option allows you to e-mail the statement to each owner in the selected range. In order to email the statements you must have the email preferences setup under the Edit menu, and each owner must have an email address specified on the address tab of the owner information window.
A report will appear after your choose to E-mail Statements, letting you know which owners had missing or invalid e-mail addresses.
This option only appears when a closed run is selected under Run No.

Sub-Total Expense by Tax Section
Expenses will be subtotaled by tax section on the statement if this option is marked. It will give a header for each section, list all of the expenses under a section, then have a total for each section before going on to the next section. For example: Intangible Drilling, Lease Operating, etc.

Print by ZIP Code
The statements will be sorted by zip code when they are printed if this option is marked.