Allocate Operator-Charged Expenses Evenly

This window is a utility that allows an expense to be divided evenly among selected or all wells. Generally this will only be used if the operator is the vendor of the expense.

For Example: An overhead charge needs to be divided evenly between the wells that it covers. Rather than manually divide the total bill by the number of wells and then enter the expense in the Well Expense by Well data-entry screen, use this window to enter the expense and allocate it evenly among the respective wells.

If you choose to allocate to selected wells in the chosen group a separate window will appear. Use the mouse or arrow keys to highlight the well and then click on the > button. This will add the well to the selection and show the total amount going to each well. Multiple wells can be selected by holding down the CTRL key and clicking on each well. A range of wells can be selected by selecting the first well you want to choose, then holding down the Shift key and clicking on the last well you wish to choose. When you do that, all wells in between should be selected. Once the range is selected, click the > button to move them to the selected wells side. Press OK when finished selecting and the expense will be allocated evenly among the wells. The vendor of these expenses will be paid with a vendor check generated in the Disbursement & JIB Manager (Integrated Edition) when the run is closed processing the expenses.

If you have a bill with multiple detail lines that need to be allocated evenly you can use the Enter Bills screen to do this, using the "ALLOC" text in the well ID field. The difference between using the Enter Bills window with a well ID of ALLOC, and using this window is that this window will process the expenses as if they were entered on the well expenses by well window. If they are entered on the enter bills window then a bill will be created in QuickBooks so that they can be paid right away.

Year
The year of this expense.

Period
Enter the production period for this expense.

Group
The Well Group to allocate expenses to.

Acct Date
Enter the accounting date of the expense. This date is very important. When you run reports for the current run, or you close the run, you are asked for an accounting date. That date marks the cut-off point for entries that will be processed during that run. Only items on or before that accounting date will be processed.

Vendor
Enter the vendor to which this expense should be paid. Vendors must first be added to QuickBooks and synchronized successfully in order to appear in the vendor lookup list.

Exp Code
Enter the expense code to assign to this expense.

Total Amount
The total amount of the expense.

Reference ID
A reference identification for the expense. The invoice No., etc. (optional)

Notes
Free form text notes about the expense. (optional)

Allocate to:
Choose Selected Wells to select the wells that this expense should be divided. Choose All Wells in Group to divide the expense between all wells. If Selected is chosen, the Process button will bring up another screen that will allow the wells to be selected.

Process
Process the request.

Exit
Cancel the operation (only closes the screen if Process has already been chosen)