House Gas Meter Entry

The meter readings window is where the counter values are entered each month for the owners after the meter has been read.

Owner ID
Enter the owner ID for this meter reading. It can either be typed in or chosen from a lookup list by clicking on the Owner ID button. The owner must have first been added in the House Gas Owners screen. The lookup list contains the owner ID, name, meter number, description and group to make sure that you are selecting the correct owner and meter. Once you have selected an owner, the meter number, description, yearly allowance, and year-to-date usage all appear on the screen, as well as the owner's last reading, multiplier and price adjustment.

Reading Date
The reading date is the date that shows as the statement date on the owner usage statements. By default it comes up with today's date, but that can be changed if desired.

Invoice Date
The invoice date is the date that shows as the invoice date on the owner usage statements.

Reading this Month
Enter the current month's reading. If the multiplier, price, and price adjustment figures are all correct, this will be all that is required for each owner. If desired, the readings, multiplier, price and price adjustment figures can all be overwritten at this time. As the reading is entered, the usage numbers at the bottom of the screen will adjust, showing usage and any overage for the year. If the reading for the current month is less than the previous month's reading, a check box appears that asks whether this is a rollover or not. If checked, the amount used is calculated by taking the amount left on the counter plus the new reading to arrive at a total usage number. If not checked, it will be treated as a negative reading, and reduce the yearly usage and counter reading. If the option on the House Gas Preferences screen is marked to Show PSI on Reading Entry Screen, the PSI will be shown above the multiplier.

When the meter reading is entered and saved, the system will create an invoice in QuickBooks that debits the receivable account chosen in the House Gas preferences, using the sales item chosen. Print the Owner Usage Statement from the House Gas Reports menu to send as an invoice to the customer. Payments for House Gas statements are entered directly in QuickBooks and applied to the invoice that has been created.